Thank you for your interest in joining CoppaFeel! on a CoppaTrek!. Before you sign up, we need to let you know about the terms and conditions in relation to this event – please do read them and email us on events@coppafeel.org if you have any questions or queries.
THE EVENT
- Our CoppaTrek! events are organised and run by third party challenge provider Charity Challenge (the event organiser).
- In participating in the event for CoppaFeel! you will enter an agreement with Charity Challenge and be subject to their Terms and Conditions.
- In addition, CoppaFeel! requires you to agree to the terms below.
SECURING YOUR PLACE
CoppaTrek! Challenge – Cotswolds 13 September 2025
To confirm their place, participants will need to pay a £30 non – refundable registration fee to CoppaFeel!. This covers CoppaFeel’s administrative costs in liaising with the event organiser.
There is no application process – anyone over the age of 18 can take part in the CoppaTrek! Challenge.
All participants must sign themselves up to the challenge, and no entries should be made on behalf of someone else.
CoppaFeel! will not accept responsibility for any difficulties in registration or loss arising if contact details provided are incomplete or inaccurate.
Participants must agree to raise the minimum sponsorship (£100) amount, due 15/08/25 and pledge to raise the fundraising target (£250), due 10/10/25.
Participants understand that the registration fee and GiftAid are not included in the fundraising target.
Places are allocated on a first come first served basis, and entries will close once full. Registration will close around four weeks before the trek (unless all places are filled prior to this).
CoppaFeel! processes bookings and then transfers the required booking information to Charity Challenge prior to the event taking place and you will be required to sign up to Charity Challenge’s Terms and Conditions as part of the booking process. Prior to transferring the booking information to Charity Challenge, CoppaFeel! has the right to withdraw your place in the event, if:
- you do not raise the minimum sponsorship (£100) by the agreed date (15/08/25);
- in CoppaFeel!’s opinion, you are considered a risk to the safety, enjoyment or welfare of any other attendee, celebrity patron, staff member or volunteer, and/or the running of the event;
- you fail to comply with CoppaFeel!’s terms in any way.
After CoppaFeel! has transferred your information to Charity Challenge, your participation in the event is subject to Charity Challenge’s Terms and Conditions.
CoppaTrek! Alumni – South Downs 17 May 2025
To confirm their place, participants will need to pay a £30 non – refundable registration fee to CoppaFeel!
There is no application process – anyone over the age of 18 can take part in the CoppaTrek! Challenge.
All participants must sign themselves up to the challenge, and no entries should be made on behalf of someone else.
CoppaFeel! will not accept responsibility for any difficulties in registration or loss arising if contact details provided are incomplete or inaccurate.
Participants must agree to raise the minimum sponsorship (£100) amount, due 18/04/25 and pledge to raise the fundraising target (£250), due 13/06/25.
Participants understand that the registration fee and GiftAid are not included in the fundraising target.
Places are allocated on a first come first served basis, and entries will close once full. Registration will close around four weeks before the trek (unless all places are filled prior to this).
CoppaFeel! processes bookings and then transfers the required booking information to Charity Challenge prior to the event taking place and you will be required to sign up to Charity Challenge’s Terms and Conditions as part of the booking process. Prior to transferring the booking information to Charity Challenge, CoppaFeel! has the right to withdraw your place in the event, if:
- you do not raise the minimum sponsorship (£100) by the agreed date (18/04/25);
- in CoppaFeel!’s opinion, you are considered a risk to the safety, enjoyment or welfare of any other attendee, celebrity patron, staff member or volunteer, and/or the running of the event;
- you fail to comply with CoppaFeel!’s terms in any way.
After CoppaFeel! has transferred your information to Charity Challenge, your participation in the event is subject to Charity Challenge’s Terms and Conditions.
FUNDRAISING
When raising funds for CoppaFeel! we ask that you only use lawful means to fundraise in line with the advice on our website, fundraising guide and The Fundraising Code of Practice. If you have any questions regarding legality of fundraising please do not hesitate to ask our team for advice and support.
All funds that you raise for CoppaFeel! should be donated to CoppaFeel! as soon as possible. This should be done a maximum of four weeks after the event date.
All funds raised must be made payable to CoppaFeel! by cheque, BACS, online donations or through online fundraising pages (e.g JustGiving).
All fundraising undertaken must be transferred to CoppaFeel! You cannot use money raised in relation to the event to pay personal expenses.
CoppaFeel! can provide you with fundraising materials to assist your fundraising (for example stickers, badges, collection boxes, balloons).
Some of our materials are more expensive (e.g Boob suits, collection pots and buckets) therefore these will be loaned to you on a short-term basis. For these items we ask that you return them at your earliest convenience after use, or a maximum of four weeks after the event date and at your own expense.
When fundraising for CoppaFeel! you agree to:
- use your best endeavours to raise the minimum sponsorship amount by the date set out above;
- to pay obtain and transfer to CoppaFeel! all sums from sponsors no later than 28 days after receipt;
- to explain to donors that donations are for CoppaFeel!, that they will not be refundable if you do not participate in or complete the challenge and that CoppaFeel! will be paying for the costs of your participation from the sponsorship money you raise;
- not to raise funds by carrying out house-to-house collections;
- not to collect in any public place without first obtaining an appropriate licence from the relevant local authority;
- not to collect on private property without first obtaining the permission of the owner;
- not to hold any raffle or lottery without CoppaFeel!’s prior written approval;
- to comply with CoppaFeel!’s vulnerable supporters policy and not engage in any behavior which is an unreasonable intrusion on a person’s privacy, is unreasonably persistent or places undue pressure on a person to give money or other property;
- not to do anything to bring CoppaFeel!’s name into disrepute;
- to abide by all relevant legislation and regulations when fundraising for CoppaFeel! including but not limited to fundraising, health and safety and data protection legislation;
- to keep details of the names and addresses of and amounts donated or pledged by all donors and to provide such details to CoppaFeel! within 7 days of a request from CoppaFeel!;
- to keep an accurate record of any donors who agree to gift aid their donations and to ensure only those eligible to gift aid donations do so (further information on gift aid can be found at: www.gov.uk/guidance/gift-aid-what-donations-charities-and-cascs-can-claim-on#sponsored-challenges);
- to provide CoppaFeel! with such information about your fundraising as CoppaFeel! reasonably requests to enable CoppaFeel! to monitor compliance with these terms.
HEALTH & FITNESS
Both the Cotswolds and South Down treks will involve a very long day of hiking, tough terrain and challenging conditions. You will cover approximately 21km or 42km in one day, depending on your distance chosen, and should be prepared to be on your feet for upwards of 9 hours.
All participants undertake the event at their own risk.
We understand that some participants might be currently or recently undergone treatment for breast cancer. If you feel mentally and physically able to undertake the event we would love you to join our team. We do advise that you check with your medical team prior and during training.
Participants with a medical history or current medical condition may be contacted by the medical team at Charity Challenge to discuss your needs. As such we ask that you please disclose any medical conditions with Charity Challenge upon registration if your application is successful.
Participants are responsible for their own safety leading up to and during the trek. CoppaFeel! is not responsible for participants’ fitness, and it is the responsibility of all participants to assess their own fitness and ensure they are fully prepared and sufficiently fit to take part in the event.
Should any medical condition occur during training and it affects your ability to take part in the event we recommend you seek medical advice and if necessary withdraw from the event. It is at the discretion of Charity Challenge to ask you to sit out of the trek, should it be deemed unsafe for you to take part.
Charity Challenge will make decisions in the interest of the health and safety of participants. If deemed necessary, a participant could be pulled off the trek or required to sit sections out.
INSURANCE
CoppaFeel! does not provide any insurance for life, medical or liability, for any illness, accident, injury, death, loss or damage that may arise in connection with the attendance at and/or participation in the challenge.
Participants shall be responsible for arranging their own suitable and adequate insurance protection to cover their participation in the Event. We would encourage you to do this as early as possible in case you have to cancel your place on the challenge (ie. loss of registration fee/balance)
LIABILITY
The event is organised and run by Charity Challenge, pursuant to Charity Challenge’s Terms and Conditions.
CoppaFeel! and its staff and volunteers are not the event organisers and will not be liable for any accident, loss or damage to participants for undertaking the event.
CoppaFeel! will not be responsible for any loss or damages sustained by participants as a result of the event being cancelled or any changes due to safety or any other reasons such as COVID 19.
Each CoppaFeel! participant is responsible for their actions whilst attending or participating in the event. This includes at the event start point, during the event and at the completion point. CoppaFeel! accepts no responsibility for the actions of a participant nor the consequences of such actions.
All CoppaFeel! participants and friends and family who chose to attend the event do so at their own risk.
WITHDRAWAL & CANCELLATION
If you do not participate in the event for any reason, the registration fee paid to CoppaFeel! will not be refunded. Sponsorship money, as donations to CoppaFeel!, are also non-refundable.
A place is only applicable to the individual who purchased it. You are not permitted to swap, sell or give away your place in the event.
Participants can withdraw from the event at any time by notifying a member of the CoppaFeel! Fundraising team. If the withdrawal takes place after CoppaFeel! Transfer the data over (around four weeks before the challenge)], this will be governed by Charity Challenge’s Terms and Conditions, but our Fundraising team will notify Charity Challenge on your behalf.
Please note Charity Challenge’s Terms and Conditions which set out when a participant’s place at an event may be withdrawn by them.
PHOTOGRAPHY & FILMING
CoppaFeel! love to document our treks by taking lots of photos and videos of trekkers during the trip and often enlist the help of a professional photographer or videographer. We would like to use these images to celebrate your fundraising, the event and promote future fundraising activity. By being a member of our team you consent to us using photographs, images or films of you. If you would like to opt out at any time please email events@coppafeel.org
DATA PROTECTION
By registering to join our team we have legitimate interest to contact you via email, post, social media, phone and text in relation to the CoppaTrek!. This includes, but is not limited to, how to reach your fundraising target and train for this event, how your fundraising will help CoppaFeel! as well as event day info from the event organiser. Unless we have received specific consent from you we will not contact you about further events or fundraising activities
You are also giving permission for your personal information to be stored and used by CoppaFeel! in connection with the organisation, and administration of the Event and passed on to the event organisers as required and in accordance with the preferences stated on the registration form. Read our full privacy policy.
By signing up to this event you accept that mandatory information you have provided will be shared with Charity Challenge in order to carry out the event.