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Thank you for your interest in joining CoppaFeel! on a CoppaTrek!. Before you apply or sign up, we need to let you know about the terms and conditions in relation to this event – please do read them and email us on events@coppafeel.org if you have any questions or queries.

THE EVENT

Our CoppaTrek! events are organised and run by third party challenge provider Charity Challenge (the event organiser). 

In participating in the event for CoppaFeel! you will enter an agreement with Charity Challenge and be subject to their Terms and Conditions (Isle of Skye Terms and Conditions, Sahara Desert Terms and Conditions)

In addition, CoppaFeel! requires you to agree to the terms below.

SECURING YOUR PLACE

CoppaTrek! with Gi

APPLYING

  1. You must be 18 years old or older to apply for this event.
  2. Applicants must complete and submit the application form before the closing date. Applications close at midnight on 1st December 2024, the closing date. Applications received after the closing date will not be counted.
  3. Strictly one entry per person. Bulk or automatically generated or third party applications will be discounted.
  4. The number of entrants chosen to participate is at the discretion of CoppaFeel!.
  5. Applicants must agree to raise the minimum sponsorship amount and pledge to raise the fundraising target. 
  6. Successful applicants must also pay a non-refundable deposit to Charity Challenge to confirm their place (See Sponsorship targets and deposits below). 
  7. Charity Challenge reserves the right to withdraw your place in the event, if you do not raise the minimum sponsorship by the agreed date (See sponsorship targets and deposits below). 
  8. CoppaFeel! will not offer places to persons who are considered a risk to the safety, enjoyment or welfare of any other attendee, celebrity patron, staff member or volunteer, and/or the running of the event.
  9. Participants understand that the registration fee and GiftAid are not included in the fundraising target. 
  10. Places are limited and shall be allocated by CoppafFeel! in its absolute discretion.
  11. Successful applicants will be notified by email using the contact details provided by the applicants. 
  12. CoppaFeel! will not accept responsibility if contact details provided are incomplete or inaccurate.
  13. If we do not hear from you after the deadline given to accept your place (outlined in the offer email), your place will be forfeited and offered to another applicant.
  14. On acceptance of the place, CoppaFeel! Will send you instructions on how to sign up for the trek via our third party supplier Charity Challenge. This will need to be completed before the deadline given by CoppaFeel! in order to participate in the trek. 

SPONSORSHIP TARGETS & DEPOSITS

Isle of Sky  CoppaTrek! With Gi

You agree to raise the minimum sponsorship amount of £1,220 to be received by the charity 9 weeks before departure date (by 11/04/25). Anyone who has not raised the minimum sponsorship by the deadline, will not be booked onto the trek and their place will be withdrawn, and their deposit will not be refunded.

You pledge to raise the sponsorship target of £2,500 in total for the challenge within 4 weeks of completing the challenge (by 19/07/25).

You pay a non-refundable deposit of £275 to Charity Challenge.

Sahara Desert CoppaTrek! With Gi

You agree to raise the minimum sponsorship amount of £1,400 to be received by the charity 10 weeks before departure date (by 15/08/25). Anyone who has not raised the minimum sponsorship by the deadline, will not be booked onto the trek and their place will be withdrawn, and their deposit will not be refunded.

You pledge to raise the sponsorship target of £3,000 in total within 4 weeks of completing the challenge (13/12/2025).

You pay a non-refundable deposit of £395 to Charity Challenge.

FUNDRAISING

When raising funds for CoppaFeel! we ask that you only use lawful means to fundraise in line with the advice on our website, fundraising guide and The Fundraising Code of Practice. If you have any questions regarding legality of fundraising please do not hesitate to ask our team for advice and support.

All funds that you raise for CoppaFeel! should be donated to CoppaFeel! as soon as possible. This should be done a maximum of four weeks after the event date.

All funds raised must be made payable to CoppaFeel! by cheque, BACS, online donations or through online fundraising pages (e.g JustGiving).

All fundraising undertaken must be transferred to CoppaFeel!  You cannot use money raised in relation to the event to pay personal expenses. 

CoppaFeel! can provide you with fundraising materials to assist your fundraising (for example stickers, badges, collection boxes, balloons). 

Some of our materials are more expensive (e.g Boob suits, collection pots and buckets) therefore these will be loaned to you on a short-term basis. For these items we ask that you return them at your earliest convenience after use, or a maximum of four weeks after the event date and at your own expense.

When fundraising for CoppaFeel! you agree to:

  • raise the minimum sponsorship amount by the date set out above;
  • use your best endeavours to raise the sponsorship target by the date set out above;
  • to pay obtain and transfer to CoppaFeel! all sums from sponsors no later than 28 days after receipt;
  • to explain to donors that donations are for CoppaFeel!, that they will not be refundable if you do not participate in or complete the challenge and that CoppaFeel! will be paying for the costs of your participation from the sponsorship money you raise;
  • not to raise funds by carrying out house-to-house collections;
  • not to collect in any public place without first obtaining an appropriate licence from the relevant local authority;
  • not to collect on private property without first obtaining the permission of the owner;
  • not to hold any raffle or lottery without CoppaFeel!’s prior written approval;
  • to comply with CoppaFeel!’s vulnerable supporters policy and not engage in any behavior which is an unreasonable intrusion on a person’s privacy, is unreasonably persistent or places undue pressure on a person to give money or other property;
  • not to do anything to bring CoppaFeel!’s name into disrepute;
  • to abide by all relevant legislation and regulations when fundraising for CoppaFeel! including but not limited to fundraising, health and safety and data protection legislation;
  • to keep details of the names and addresses of and amounts donated or pledged by all donors and to provide such details to CoppaFeel! within 7 days of a request from CoppaFeel!;
  • to keep an accurate record of any donors who agree to gift aid their donations and to ensure only those eligible to gift aid donations do so (further information on gift aid can be found at: www.gov.uk/guidance/gift-aid-what-donations-charities-and-cascs-can-claim-on#sponsored-challenges);
  • to provide CoppaFeel! with such information about your fundraising as CoppaFeel! reasonably requests to enable CoppaFeel! to monitor compliance with these terms.

You will be required to sign a separate fundraising agreement with CoppaFeel! to ensure compliance with charity law.

HEALTH & FITNESS

Both the Isle of Skye and Sahara Desert treks will involve very long days of hiking, tough terrain and challenging conditions. You will cover approximately 100km of uneven ground and should be prepared to be on your feet for upwards of 9 hours a day in variable weather conditions.

All participants undertake the event at their own risk.

We understand that some participants might be currently or have recently undergone treatment for breast cancer. If you feel mentally and physically able to undertake the event we would love you to join our team. We do advise that you check with your medical team prior to and during training.

Participants with a medical history or current medical condition may be contacted by the medical team at Charity Challenge to discuss your needs. As such we ask that you please disclose any medical conditions with Charity Challenge upon registration if your application is successful.

Participants are responsible for their own safety leading up to and during the trek. CoppaFeel! is not responsible for participants’ fitness, and it is the responsibility of all participants to assess their own fitness and ensure they are fully prepared and sufficiently fit to take part in the event. 

Should any medical condition occur during training and it affects your ability to take part in the event we recommend you seek medical advice and if necessary withdraw from the event. It is at the discretion of Charity Challenge to ask you to sit out of the trek, should it be deemed unsafe for you to take part.

Charity Challenge will make decisions in the interest of the health and safety of participants. If deemed necessary, a participant’s place could be withdrawn in advance of or during the event or they could be required to sit sections out. 

INSURANCE

CoppaFeel! does not provide any insurance for life, medical or liability, for any illness, accident, injury, death, loss or damage that may arise in connection with the attendance at and/or participation in the challenge or cancellation.

Participants shall be responsible for arranging their own suitable and adequate insurance protection to cover their participation in the Event. We would encourage you to do this as early as possible and we would recommend you obtain comprehensive medical cover.

LIABILITY

The event is organised and run by Charity Challenge, pursuant to Charity Challenge’s Terms and Conditions.

CoppaFeel! and its staff and volunteers are not the event organisers will not be liable for any accident, loss or damage to participants for undertaking the event.

CoppaFeel! will not be responsible for any loss or damages sustained by participants as a result of the event being cancelled or any changes due to safety or any other reasons such as COVID 19.

Each CoppaFeel! participant is responsible for their actions whilst attending or participating in the event. This includes at the event start point, during the event and at the completion point. CoppaFeel! accepts no responsibility for the actions of a participant nor the consequences of such actions.

All CoppaFeel! participants and friends and family who chose to attend the event do so at their own risk.

WITHDRAWAL & CANCELLATION

Charity Challenge’s Terms and Conditions set out when a participant’s place at an event may be withdrawn by them. 

Please note that, pursuant to Charity Challenge’s terms and Conditions, a place is only applicable to the individual who purchased it. You are not permitted to swap, sell or give away your place in the event.

If you do not participate in the event for any reason, the registration fee paid to CoppaFeel! will not be refunded. Sponsorship money, as donations to CoppaFeel!, are also non-refundable. 

PHOTOGRAPHY & FILMING

CoppaFeel! love to document our treks by taking lots of photos and videos of trekkers during the trip and often enlist the help of a professional photographer or videographer. We would like to use these images to celebrate your fundraising, the event and promote future fundraising activity. By being a member of our team you consent to us using photographs, images or films of you. If you would like to opt out at any time please email events@coppafeel.org

DATA PROTECTION

By registering to join our team  we have legitimate interest to contact you via email, post, social media, phone and text in relation to the CoppaTrek!. This includes, but is not limited to, how to reach your fundraising target and train for this event, how your fundraising will help CoppaFeel! as well as event day info from the event organiser. Unless we have received specific consent from you we will not contact you about further events or fundraising activities

You are also giving permission for your personal information to be stored and used by CoppaFeel! in connection with the organisation,and administration of the Event and passed on to the event organisers as required and in accordance with the preferences stated on my registration form. Read our full privacy policy.

By signing up to this event you accept that mandatory information you have provided will be shared with Charity Challenge in order to carry out the event.

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