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Thank you for your interest in joining CoppaFeel! on a CoppaTrek!. Before you apply or sign up, we need to let you know about the terms and conditions in relation to this event – please do read them and email us on events@coppafeel.org if you have any questions or queries.

THE EVENT

Our CoppaTrek! events are organised by third party challenge provider Charity Challenge, on behalf of CoppaFeel! (the client). In participating in the event for CoppaFeel! you will enter an agreement with Charity Challenge and be subject to their Terms and Conditions, in addition to the Terms and Conditions set out by CoppaFeel! below’

SECURING YOUR PLACE

CoppaTrek! with Gi

APPLYING

  1. You must be 18 years old or older to apply for this event.
  2. Applicants must complete and submit the application form before the closing date. Applications close at midnight on 1st December 2024, the closing date. Applications received after the closing date will not be counted.
  3. Strictly one entry per person. Bulk or automatically generated or third party applications will be discounted.
  4. The number of entrants chosen to participate is at the discretion of CoppaFeel!.
  5. Applicants must agree to raise the minimum sponsorship amount and pledge to raise the fundraising target.
  6. Successful applicants must also pay a non-refundable deposit to Charity Challenge to confirm their place (See Sponsorship targets and deposits below).
  7. CoppaFeel! withholds the right to withdraw your place in the event, if you do not raise the minimum sponsorship by the agreed date (See Sponsorship targets and deposits below).
  8. Participants understand that the registration fee paid to Charity Challenge and GiftAid are not included in the fundraising target.
  9. To ensure fairness, all places will be offered based on a scoring system used to assess an applicant’s suitability based on their dedication to the cause and willingness to fundraise.
  10. Successful applicants will be notified by email using the contact details provided by the applicants. All reasonable endeavours will be made to contact shortlisted applicants during the specified time. 
  11. CoppaFeel! will not accept responsibility if contact details provided are incomplete or inaccurate.
  12. If we do not hear from you after a week of offering you a place, your place will be forfeited and offered to another applicant.
  13. On acceptance of the place, CoppaFeel! Will send you instructions on how to sign up for the trek via our third party supplier Charity Challenge. This will need to be completed before the deadline given by CoppaFeel! in order to participate in the trek. 

SPONSORSHIP TARGETS & DEPOSITS

All participants will be required to sign a fundraising agreement, agreeing to the following:

Isle of Skye  CoppaTrek! With Gi

Pay a non refundable deposit of £275 to Charity Challenge. 

Pledge to raise a sponsorship target of £2500 (please note, the Charity Challenge deposit and GiftAid are not included in this).

Agree to raise the minimum sponsorship amount of £1,220 to be received by the charity 9 weeks before departure date (by 11/04/25). Anyone who has not raised the minimum sponsorship by the deadline, will not be booked onto the trek and their place will be withdrawn, and their deposit will not be refunded

Pledge to raise the remainder of the sponsorship target (a further £1,280) within 4 weeks of completing the challenge (by 19.07.2025).

Sahara Desert CoppaTrek! With Gi

Pay a non refundable deposit of £395 to Charity Challenge. Please note, this is not included in the overall fundraising target. 

Pledge to raise the sponsorship target of £3,000 (please note, the Charity Challenge deposit and GiftAid are not included in this).

Agree to raise the minimum sponsorship amount of £1,400 to be received by the charity 12 weeks before departure date (by 15/08/25). Anyone who has not raised the minimum sponsorship by the deadline, will not be booked onto the trek and their place will be withdrawn, and their deposit will not be refunded.

Pledge to raise the remainder of the sponsorship target (a further £1,600) within 4 weeks of completing the challenge (by 13/12/2025).

 

FUNDRAISING

When raising funds for CoppaFeel! We ask that you only use lawful means to fundraise in line with the advice on our website, fundraising guide and The Fundraising Code of Practice. If you have any questions regarding legality of fundraising please do not hesitate to ask our team for advice and support.

All funds that you raise for CoppaFeel! will be held by you (we trust you!) until as soon as is reasonably possible to transfer the funds to CoppaFeel! This should be done a maximum of four weeks after the event date.

All funds raised must be made payable to CoppaFeel! through cheque, BACS, online donations on online fundraising pages (e.g JustGiving)

All fundraising undertaken must be transferred to CoppaFeel!  You can not use money raised in relation to the event to pay personal expenses

CoppaFeel! Can provide you with fundraising materials to assist your fundraising (for example stickers, badges, collection boxes, balloons). For these items we ask that you return any unused items at your earliest convenience after use, or a maximum of four weeks after the event date.

Some of our materials are more expensive (e.g Boob suits, collection pots and buckets) therefore these will be loaned to you on a short term basis. For these items we ask that you return them at your earliest convenience after use, or a maximum of four weeks after the event date and at your own expense. 

HEALTH & FITNESS

Both the Isle of Skye and Sahara Desert  treks will involve very long days of hiking, tough terrain and challenging conditions. You will cover approximately 100km of uneven ground and should be prepared to be on your feet for upwards of 9 hours a day in variable weather conditions.

All participants undertake the event at their own risk.

We understand that some participants might be currently or recently undergone treatment for breast cancer. If you feel mentally and physically able to undertake the event we would love you to join our team. We do advise that you check with your medical team prior and during training.

Participants with a medical history or current medical condition may be contacted by the medical team at Charity Challenge to discuss your needs. As such we ask that you please disclose any medical conditions with Charity Challenge upon registration if your application is successful.

It is the responsibility of all participants to assess their own fitness and ensure they are fully prepared and sufficiently fit to take part in the event. Should any medical condition occur during training and it affects your ability to take part in the event we recommend you seek medical advice and if necessary withdraw from the event. It is at the  discretion of Charity Challenge and CoppaFeel! to ask you to sit out of the trek, should it be deemed unsafe for you to take part.

INSURANCE

CoppaFeel! Does not provide any insurance for  life, medical or liability, for any illness, accident, injury, death, loss or damage that may arise in connection with the attendance at and/or participation in the challenge. Participants shall be responsible for arranging their own suitable and adequate insurance protection to cover their participation in the Event. We would encourage you to do this as early as possible in case you have to cancel your place on the challenge (ie. loss of registration fee/balance).

LIABILITY

CoppaFeel! and it’s staff and volunteers will not be liable for any accident, loss or damage to participants for undertaking the event.

CoppaFeel! will not be responsible for any loss or damages sustained by participants as a result of the event being canceled or any changed due to safety or any other reasons such as COVID 19.

Each CoppaFeel! participant is responsible for their actions whilst attending or participating in the Event. This includes at the Event start point, during the Event and at the completion point. CoppaFeel! accepts no responsibility for the actions of a CoppaFeel! participant nor the consequences of such actions.

All CoppaFeel! participants and friends and family who chose to attend the event do so at their own risk.

WITHDRAWAL & CANCELLATION

If a successful applicant does not participate in the event for any reason, the registration paid to Charity Challenge may not be refunded. This is dependent on the time of withdrawal and is at the discretion of Charity Challenge as per the Charity Challenge T&Cs.

A place is only applicable to the individual who applied for it. You are not permitted to swap, sell or give away your place in the event.

Participants can withdraw from the event at anytime by notifying a member of the CoppaFeel! Fundraising team. Please be aware that you are not guaranteed a place in a future event should you have to withdraw from the trek for any reason, and a refund is not guaranteed.

CoppaFeel! Reserve the right to withdraw a participant’s place at any event for any of the following reasons–

  1. Participant have not hit their minimum sponsorship amount by the deadline
  2. Participant is not following the event organisers instructions
  3. The participants’ actions are putting theirs and others health and safety at risk.
  4. The participant is behaving offensively and/or negatively impacting CoppaFeel!’s reputation. 
  5. The participant does not conform to our general trek code of conduct outlined in the trek terms and conditions.

If CoppaFeel! needs to withdraw a participant from an event for any of the reasons above, the participant will not be liable for a refund, nor will they be able to rollover to another event.

If the Event is canceled for any reason, CoppaFeel! will, upon the written request of the payee and the participant, return any sponsorship money paid.

PHOTOGRAPHY & FILMING

CoppaFeel! love to document our treks by taking lots of photos and videos of trekkers during the trip and often enlist the help of a professional photographer or videographer. We would like to use these images to celebrate your fundraising, the event and promote future fundraising activity. By being a member of our team you consent to us using photographs, images or films of you. If you would like to opt out at any time please email events@coppafeel.org

DATA PROTECTION

By registering to join our team  we have legitimate interest to contact you via email, post, social media, phone and text in relation to the CoppaTrek!. This includes, but is not limited to, how to reach your fundraising target and train for this event, how your fundraising will help CoppaFeel! as well as event day info from the event organiser. Unless we have received specific consent from you we will not contact you about further events or fundraising activities

You are also giving permission for your personal information to be stored and used by CoppaFeel! in connection with the organisation,and administration of the Event and passed on to the Event organisers as required and in accordance with the preferences stated on my registration form. Read our full privacy policy.

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